Planning an organisation’s corporate event, such as a conference, awards ceremony, or product launch, can be exciting but detail-oriented.
What makes an event really memorable is the lighting. Good lighting changes the ambience and mood of any event, making it more memorable and having an absolute stage for important moments.
Want to know how a corporate event stands out? Simple: Lighting Hire.
Here’s how the best lighting choices can take your event to the next level.
1. Do a site visit & measure the space
Before settling on the lighting, visit to see how it feels, learn its layout and dimensions, and identify any power sources or restrictions that could limit your choice. That visit will make it easy to tell just how much you’ll need and where it will best be placed.
Make some time to measure the room for your event. Knowing the size would be one of the factors that will help in knowing the quantity of lighting you need to purchase or rent. So that the lighting design is comfortably fitted in the venue.
2. Set the mood with uplighting
Lighting is used to set the mood. Positioning lights throughout the space can provide a soft-ambient glow that should transform the mood totally. Cool blue uplight creates a great, soothing atmosphere, which may easily be turned into bright red or orange for when the big occasion takes place, in this case, a presentation award.
Battery-powered uplighters, including RGBW, can be taken anywhere and are colour-changing. So they can keep up with the mood of the event.
| 💡 Level-Up Tip: Use RGBW uplighters that can change colours. To keep the crowd enthused, start cool and then go bold for the key moments. |
3. Draw up in detail the lighting plan
- Identify key areas
Identify the focus areas of your event. Stages, podiums, or networking areas could be spotlit. Use spotlights strategically for areas like your stages and ambient lighting for the seating or general audience area.
- Layer different lighting techniques
Layering different lighting techniques, which may be uplighting, downlighting, and wash light, gives depth to an area. This creates dimension, helps guide the audience’s eyes, and enhances the ambience.
4. Highlight key moments with spotlights
Some events are worth special highlight, like a keynote presentation, a product launch or an award ceremony. They shine their bright beam of spotlight on it, focusing everybody’s attention.
For these moments, you may find a clean, adjustable lighting like Chauvet Rogue R3 Spot or Followspot to draw the attention towards the speaker or the presentations.
5. Moving lights energise corporate events
Corporate events don’t have to be static. Moving lights add flexibility and energy, especially in larger venues. They can pan, tilt and colour-change, creating an engaging and dynamic effect.
For instance, the Chauvet Rogue R3 Wash light impresses viewers with its gorgeous colour and patterns, creating a space full of excitement.
6. Create a focus on specific details with led profile lights
These LED profile lights are very useful in a more focused light. They can accurately highlight your logo, display, or keynote speakers and give specific emphasis on particular elements.
A good example is the Source Four Junior LED Profile Light. It can spot a logo or provide a sleek look to the stage. Pair it with a console like Avolites Quartz to ensure you have one-of-a-kind control.
| 🚨 Level-Up Tip: Renting an Avolites Quartz console lets you adjust lighting throughout the event, providing a seamless transition between activities. |
7. Add colour and dynamic effects
Using coloured lights to highlight different areas or reflect brand colours can make your event pop visually and provide direction for guests as they move through activities.
Colour also contributes significantly to your mood. It creates a sense of coolness, which calms people down or creates warmth, which gets people excited.
Coloured lights that change their colour combinations and patterns can be used for audience entertainment, especially if transitions will take place in the event.
Moving spotlights, uplighters, and spotlights which reflect from one colour to another can display a dynamic effect of the event.
Outdoor event with weatherproof uplighters
Weatherproof battery uplighters are perfectly fine for successfully lighting outdoor events. They are ideal for lighting up terraces, pathways, or gardens and provide beautiful lighting despite the weather.
Outdoor battery-powered uplighters are used for full outdoor exposure for highlighting tree lines, pathways, architectural scenes, etc.
Use LED batten lights for large areas
Ideal for large areas, the LED batten lights will perfectly light up a breakout room or even a big stage. They give lights that are suitable for large areas of venues and create a form of artistic mood in any environment.
Use LED batten lights to make the largest areas of conferences or trade shows bright and inviting. It will definitely encourage participants. These lights remain among the best options since they may deliver stable coverage for expansive areas and welcome space.
Manage technical considerations
You must know the venue’s power supply rating. Don’t be in a position to overload the circuits-you might need to rent a generator, especially for outdoor events or big gatherings.
Programmable lighting systems make changes easier while the event is ongoing. It is very practical, especially for corporate events where mood changes must be accomplished in conjunction with the timeline.
Hire professional lighting rental partners
The biggest difference comes in hiring experienced lighting designers or AV professionals. Those people will know how to set the lighting for your specific venue or for your event needs to produce a cohesive and impactful experience.
Let AV Productions light up your corporate event
Bright lighting will make your corporate event unforgettable. It will help create the right mood, enhance key moments, and keep the guests interested in what is taking place. AV Productions offers a full range of lighting options. From uplighters, spotlights, moving lights, and outdoor lighting solutions. Set the perfect tone for an event.
Give AV Productions a call for a free competitive lighting hire quote. Let us assist you in making an event that your target audience will remember long after it’s gone.
