In This Article:

How to design a stage for an event

How to design a stage for an event?

Various things come together to make a successful event, and they continuously develop and change with the passage of time. However, it totally depends upon the ongoing trends in the market. If we talk about recent trends, people prefer more visually pleasing events, which include overall decorations. However, the event stage is a really important aspect of the event as it’s the centre of the focus. It sets the whole tone of the event and manages the ambience.

A well-designed stage makes grabbing attention way easier than ever, as it generates excitement and focus for the audience. However, it is an essential component to make any event successful. 

Well, the basic purpose of the stage is to grab attention, so when planning a stage, make sure it stays the centre of attention and is free from any distractions. For instance, a professionally designed stage can accentuate the speakers’ message and draw the audience in during a business conference by projecting a sense of authority and professionalism.

Let’s learn how to design a stage for an event?

Well, designing a stage is no easy thing. It may include numerous factors that make it a very complex process. Well, all you have to do is keep a simple strategy to process everything in a proper manner. This will allow you to design according to the requirements.

Understand the event objective

The first ever thing we need to figure out is the objective or the purpose of the event. This gives you a complete map to walk on. You can securely evaluate all the event requirements without missing out on anything important. 

You are designing a stage for which event type and what other important factors are, including audience and size of the event. 

The main goal is to bring the idea or imagination to reality with transcendence. However, you can call it the main base of any event. Additionally, to be more precise and clear head, you can. Go for a consultancy where you can bring your ideas to the table, and they will help you to change the vision. 

Evaluating the type of event 

Well, one more thing is to understand what type of event you are organising. Is it social? Are there any performances and stage appearances involved, or is it a business event like any conference or a product launch? Such events require very little equipped stage and all the fanciness like any social or cultural event. 

Analysing the stage size

After analysing the event and what you are looking forward to doing event stage design. However, it is essential to consider the size of the audience as well, so start building a proper setup. Whenever you are talking about the design of the stage, ensure that you are keeping all the audio-visual equipment in your mind.

As they might want other equipment on the stage for some special performance, so you must make sure to spare some extra space. Moreover, if you hire any technical AV team, they can easily guide you on how to set up and spare the stage.  

Layout of stage design for events 

It’s an essential step before you hop onto designing the stage. The whole layout must include all the entrance props, lighting, and sound you can use, which is designed to cleverly set the required tone and atmosphere.

However, it is all possible for your event with a well-executed stage design. As a result, the audience will be able to see the stage clearly, which will act as the focal point. However, the goal is to make the whole stage more visually pleasing and workable. Make sure you include all the security measures in the layout as well. 

Setting a scheme 

What’s the point of designing a stage without setting a scheme? Setting a scheme might include the colour scheme and bringing consistency to the event stage design. Make sure the colour you choose aligns with the theme and the purpose of the event. 

There are a few things you can add up and work on, including the lighting and the background pictorial you must choose to make it visually catching. It all depends on the type of event and the targetted audience. 

Selecting the right AV equipment

Ensure that you choose the right AV equipment for the creative event set design. There is a variety of equipment that produces special effects to capture the eyes of the audience. 

Stage lights

There is a vast range of stage lights, which includes the following; 

  1. Moving headlight
  2. Wash lights
  3. Spotlight
  4. Floodlights
  5. Moving headlight
  6. Wash lights
  7. Lighting effects 

It is the most suitable option for extravagant social events to create attractive and dramatic effects. With the lighting, it creates different event dimensions. You must have witnessed fashion shows and movie launches or some eccentric concerts. 

Some of the most common ones that are offered include; 


It is used to create real instant flashing effects to engage the environment. Strobe lights are preferably used to boost the energy of the event.


It is highly used to create custom patterns on big screens with a variety of textures, colours, and shapes on just a simple surface. 

However, for the essentials, you must make sure your AV equipment is more reliable and equivalent to the needs of the client. You must be considerate of every single thing, e.g., what the performers or the host require.

  1. Speakers (portable speakers, floor standing, line array)
  2. Mixers
  3. Amplifiers
  4. Audio playback devices
  5. Cable and connectivity
  6. Visual hire 
  7. Projectors and screens
  8. Led displays
  9. Interactive displays

Rent AV equipment

You must have heard the phrase, “Let the professionals do the work.” It clearly fits the situation. If you are looking forward to planning or producing an event, you rent an AV and professionals to do the work, as they are the ones who can properly make the whole setup function. Rent and rely on the experts. Here are some of the benefits they offer;

  1. Cost-efficient and quality equipment.
  2. Professionals technical support.
  3. Professionals and work along with other teams.
  4. Saves quite alot of time. 

Handling an AV setup is not child’s play; only the AV support can handle the equipment right and efficiently as they ensure a smooth transition of all the functionalities and are capable of troubleshooting the glitch on the spot.

List of best AV Hire companies in London; 


AV Hire is a production company that serves clients primarily in London but also serves clients throughout the UK. They are well known in the market and have been serving for 25 years now.

Dynamite Event

Dynamite Event Production company claims to make your events memorable with their creative event management and AV services. 

Purple patch group 

A well-known name for cultural and social event management and providing AV, the Purple Patch group. They exquisitely blend in your ethnicity with modernity and provide an over-the-top experience. 


Generally speaking, you want to make sure that your design complements the aims and objectives of the event. We’ve included a step-by-step guide to event stage design below to help you achieve this. 

A well-thought-out event stage design also serves to increase the event’s overall impact by evoking a mood that is in line with the theme. You can captivate the audience’s interest, evoke strong feelings in them, and create an experience that will enhance both your event and your company’s brand by integrating audio and visual components with other scenery-influencing elements.

Chris Martin
Chris Martin
Meet Chris, the maestro of Event Production enchantment. For over 7 years, he has been wowing audiences in corporate events with AV magic. Matthew is proficient in conjuring the perfect atmosphere, turning every gathering into a vibrant tapestry of excitement and fun.
Share this Blog:
Let’s Make Your Event Extra Special
Turn It Into Visual Art with AV Productions