Live streaming sounds easy, just hit “go live,” right? Not quite.
If you want a smooth, high-quality stream, there are costs to consider. Cameras, mics, internet speed, and streaming platforms all add up.
A small event might cost a few hundred pounds, while big productions can hit thousands. Skip the budget planning, and you risk laggy video, bad audio, or even a total stream crash.
No one wants that. So, how much does it really cost to livestream an event? Let’s break it down so you know exactly what to expect before you hit that “live” button.
Understanding the basics of live streaming costs
Live streaming an event is not just about pointing a camera and going live. It involves various components that can affect the overall cost. Let’s explore these costs so you can plan with confidence.
Equipment and AV hire
The backbone of any live stream is the audio-visual (AV) equipment. Depending on the complexity of your event, you might need multiple cameras, microphones, mixers, and lights. Hiring this equipment can vary greatly in cost. For a basic setup, prices might start from as little as £100, but for more advanced needs, it could go up to £2000 or more. Choosing the right AV hire for livestream events can significantly impact your stream’s quality and cost-effectiveness.
Internet connectivity
A stable and fast internet connection is crucial for live streaming. If your venue does not provide adequate bandwidth, you might need to arrange additional services, which can cost anywhere from £50 to £500. But it depends on the speed and duration of your event.
Platform & hosting fees
There are numerous platforms like YouTube, Facebook Live, or dedicated streaming services where you can host your event. Some of these platforms are free, but if you need more control and enhanced features, you could be looking at fees ranging from £10 to £100 per month.
Production crew
For a professional-looking live stream, you may need to hire a production crew. This team can handle everything from operating the camera to mixing audio. The cost for professional services can range from £500 to £5,000, depending on the event’s complexity and length.
Quick cost breakdown to live-stream an event in the UK
Below is a sample table that breaks down typically cost ranges for live streaming an event. Keep in mind that prices vary widely based on event size, technical requirements, production quality and location. The figures below combine common estimates from DIY, basic professional setups, and full-scale multi-camera production with typical hourly rates for key crew roles:
| Cost Component | Estimated Cost Range | Notes |
| DIY/Basic Setup | £0 – £115 | Using a smartphone with free or low-cost streaming apps (also an inexpensive tripod mic) |
| Entry‑Level Professional | £770 – £1,920 per event | Ideal for small setups, even with a single camera setup, professional production ensures stable, high-quality output. |
| Full Professional Production | £1,920 – £5,000+ per event | Multi‑camera setups with a dedicated production crew, custom graphics, and enhanced features. Professionals are essential for consistent quality. |
| Director Fee | £190+ per hour | A professional director is critical for coordinating creative and technical aspects. |
| Camera Operator Fee | £310+ per hour | Experienced videographers capture optimal angles and high-quality footage. |
| Equipment Rental | Varies widely (often £100s per day) | High‑end cameras, lighting, audio gear, and additional hardware contribute significantly to overall quality. |
| Streaming Platform Fee | £40 – £770 per event | Costs depend on platform features, bandwidth usage, and any integrated ticketing/paywall requirements. |
| Additional Services | +10–50% of total cost | Includes B‑roll, switcher/operator fees, narration, graphics, editing, etc., all of which benefit from professional expertise. |
Recommendation
Using a full professional production team is strongly recommended for a successful livestream event that reflects a professional image. This ensures that technical aspects such as audio, video quality and live-streaming are managed by maximising viewer engagement.
Factors that affect the cost of live streaming an event
The cost of streaming an event depends on several factors. From equipment rental to technical support, here’s what influences the price:
Type of event
A small webinar will cost far less than a multi-camera concert setup. The scale of the event plays a key role in determining costs.
AV hire for live-stream
Hiring the right AV equipment is crucial. A basic setup includes cameras, microphones, lighting and a reliable internet connection. The more sophisticated your AV hire for livestream needs, the higher the cost.
Number of cameras and equipment
- Single-camera setup: Ideal for simple events like panel discussions (~£500 – £1,500).
- Multi-camera setup: Required for larger events with dynamic angles (~£2,000 – £10,000+).
Internet and streaming platform costs
A strong internet connection is a must. Dedicated high-speed internet cam ranges from £200 to £1,000, depending on the venue. Streaming platforms like Vimeo, YouTube Live, or Zoom also have costs associated with premium features.
Technical crew and support
- Basic operator: £250 – £500 per day.
- Full production team: £1,000 – £5,000+ depending on experience and number of crew members.
AV hire cost to live-stream an event
If you don’t have your own equipment, AV hire is an option. This option is affordable instead of buying new audio-visual equipment for live streaming.
Here’s a rough estimate:
- Basic package (camera, mic, lighting, encoder): £500 – £2,000.
- Advanced Package (multi-camera, professional audio, graphics integration): £3,000 – £10,000+.
Additional costs
- Graphics and branding overlays: £300 – £1,500.
- Recording and post-production editing: £500 – £3,000.
- Live captions and translations: £100 – £1,000+.
So, how to keep live streaming costs under control?
Want to livestream your event without breaking the bank? Here are some cost-saving tips:
1. Rent instead of buying equipment
Investing in AV hire for livestream events is more affordable than purchasing expensive gear.
2. Choose the right streaming platform
Opt for cost-effective platforms that align with your event needs.
3. Work with a professional AV provider
A reputable AV provider like AV Productions ensures top-notch quality without unnecessary expenses.
4. Plan ahead
Last-minute bookings can be costly. Secure AV hire early to avoid high costs.
5. Compare AV hire costs
Get quotes from multiple suppliers to find the best deal for AV hire costs for livestreaming an event.
Real-life example
Let’s consider a real-life example to illustrate potential costs. Imagine a small business conference aiming to reach a global audience. The organiser might spend:
- £800 on AV equipment.
- £200 for a high-speed internet connection.
- £50 for a streaming platform subscription.
- £1,500 for a small production team.
This brings the total to approximately £2,550. However, costs could be reduced by adjusting the production scale or choosing different service providers.
Conclusion
Live streaming an event can be a game-changer for how you connect with your audience. By understanding the costs involved and planning, you can ensure your event is not only seen but remembered. With the right preparation and the expertise of a trusted AV provider like AV Productions, your live-streamed event can achieve spectacular success without breaking the bank. Ready to make your event a global sensation? Contact AV Productions today to find out how we can help you livestream your event effectively and affordably. Don’t miss the chance to connect with your audience in real time and create lasting impressions.
FAQs:
1. Can I live-stream an event for free?
Yes, but free setups often compromise quality. Professional AV hire ensures a seamless experience.
2. How much does it cost to stream a hybrid event?
Depending on complexity, Hybrid events with in-person and virtual audiences range from £2,000 to £20,000+.
3. Do I need a dedicated internet connection for live streaming?
Yes. A stable, high-speed connection prevents buffering and disruptions.
4. What’s the best platform for live streaming an event?
YouTube Live, Facebook Live, and Zoom are popular, but professional events may need Vimeo or a custom RTMP setup.
5. Can AV Productions handle live streaming for large-scale conferences?
Yes. AV Productions specialises in handling everything from small corporate meetings to large-scale productions.
