A week before the event, the client called in a panic. The booth panels hadn’t arrived, the sound system wasn’t tested, and no one could find the right adapters for the LED screens.
It’s a familiar story, especially in London, where exhibitions run tight on time, space, and patience.
Whether you’re planning a trade show, a conference, or a product launch, the stress usually starts with logistics. Who’s handling the booth design? Is the AV gear on-site and working? Do you have backup if something goes wrong?
That’s where the right exhibition partner makes all the difference.
In this blog, we’ll introduce you to three of London’s most trusted exhibition solution providers. They don’t just drop off equipment; they help you plan, build, and deliver a seamless event. From modular stands and AV hire to full production services, these teams are built for reliability under pressure.
Because in exhibition work, the real magic is behind the scenes.
Top exhibition solution providers in London
To help you choose the right fit for your event, here’s a quick comparison of what each exhibition provider offers. This table highlights their main services so you can see at a glance who matches your needs best.
| Feature / Service | AV Productions | EMS Exhibitions | Quadrant2Design |
| Location | Central London | Near Tower Bridge, Central London | Vantage Way, Poole BH12 4NU, United Kingdom |
| Years in Business | Over 25 years (since 1997) | Over 25 years | Over 20 years |
| AV Equipment Hire | Extensive inventory (31,000+ items) including LED walls, projectors, PA systems, microphones, speakers & more. | Comprehensive AV equipment (including screens, lighting, sound systems, and LED walls) & Exhibition equipment. | Not a primary service; focuses on stand design and build. |
| Event Production Services | Full technical event production including AV planning, lighting, stage, and set design. | Comprehensive event services including AV hire, stage set design, and more. | Limited primarily focuses on modular stand design and build. |
| Exhibition Stand Solutions | Offers custom exhibition stands, branded and modular options. | Provides shell scheme hire, custom, and modular exhibition stands. | Specializes in modular exhibition stands with reusable designs. |
| Display Board Hire | Available | High-quality, portable display boards. | Not offered. |
| Exhibition Furniture Hire | Offers a range of furniture, including poseur tables, stools, lounge seating, and reception counters. | Wide selection includes literature stands, lockable cupboards, tables, chairs, shelves, etc. | Not offered |
| LED Video Wall Hire | One of the UK’s largest inventories of Absen LED video wall panels | Available | Not offered |
| Projector Hire | Offers data projectors for small- to large-scale events. | Available | Not offered |
| Web Streaming & Hybrid Event Services | Provides web streaming capabilities for fully virtual and hybrid events. | Offers hybrid and virtual event services. | Not offered |
| Content Creation & Branding | In-house creatives assist with presentation visuals, event graphics, and promotional video content. | In-house printing for exhibition graphics, banners, signage, and branded materials. | Offers graphic design and branding services. |
| Sustainability Focus | Offers reusable and eco-friendly solutions. | Services designed with sustainability at their core. | Modular stands are eco-friendly and cost-effective. |
| Ideal For | Corporate events, conferences, AGMs, exhibitions, seminars, product launches, award ceremonies, roadshows, fundraisers, business dinners. | Trade shows, conferences, corporate events, art exhibits, and industry fairs. | Businesses seeking reusable, eco-friendly modular exhibition stands. |
1. AV Productions
First is AV Productions, which operates from Central London. AV Productions has supported over 20,000 corporate events. AV Productions is known for being quick, helpful, and easy to work with. From LED screen hire to stage set design, we handle it all.
We have a huge stock of over 30,000 AV items, which means fast delivery and lots of options for your event.
Here’s what we offer:
- LED video wall hire.
- Projectors, microphones, sound systems, and lighting.
- Web streaming and hybrid event services.
- Full event production from planning to delivery.
- Custom exhibition setups and branding.
- Exhibition equipment hire (furniture, lighting, shell schemes, and more).
- Stage set design and printed graphics.
AV Productions is ideal for events that need strong AV support, both on-site and online. We also help with hybrid events, so you can connect with audiences anywhere.
We’ve worked with everyone from banks and charities to fire brigades and art galleries. Clients keep coming back because AV Productions always delivers.
| 📌 Key Insight: In today’s world, hybrid exhibitions are growing fast. AV Productions can stream your whole event online, letting your audience join from anywhere. |
If you’re looking for exhibition solutions in London with AV equipment rental for exhibition and production support, AV Productions is a name you can trust.
2. EMS Exhibitions
Up next, we have EMS Exhibitions, based near Tower Bridge. They’ve been in the business for over 25 years and offer full exhibition hire services across London.
They have a huge 18,000 sq ft warehouse in central London, ready to serve last-minute orders. EMS Exhibitions also believes in sustainable, eco-friendly exhibition setups.
What they offer:
- Shell scheme hire (quick to set up and customisable).
- Display board hire (perfect for info panels and branding).
- Modular stands and custom-designed booths.
- Exhibition furniture hire (stools, counters, sofas, and more).
- Full AV hire (screens, lighting, projectors, and sound systems).
- Stage set design, flooring, electrics, and graphics.
- Full event production services from start to end.
EMS Exhibitions is ideal if you want a complete package with no stress. They even do graphics printing in-house, so your brand looks sharp on every sign and panel.
| 🌟 Fact: EMS Exhibitions designed and built exhibits for more than 500 trade shows across the UK last year alone. |
When you want the best exhibition solution provider in London, EMS Exhibitions ticks every box. Plus, their central location means they’re always nearby.
3. Quadrant2Design
And then we have Quadrant2Design. They specialise in modular exhibition stands that are easy to reuse and adjust. If you love smart design and reusability, Quadrant2Design is worth a look. They’re known for their modular stands, stylish, reusable structures that make setup easy and save you money in the long run.
They focus on portable displays that are easy to ship and install, while still looking professional. Many businesses love this eco-friendly and flexible approach.
What they offer:
- Pre-built modular exhibition stands with clean, modern designs.
- Graphic design and branding services.
- Stands that can be reconfigured for different event sizes.
- End-to-end project management.
- Reusability, saving clients money across multiple shows.
Quadrant2Design is a great option for brands who want good design, fast setup, and less hassle. Their all-in-one design and build service means fewer suppliers and better results.
| 💡 Tip: Modular systems like theirs are ideal for repeat exhibitors. Just rebrand and reuse, no need to start from scratch each time. |
While they don’t offer the same full AV hire as EMS Exhibitions or AV Productions, they’re brilliant for stand design and setup.
Which one’s best for you?
All three companies are leaders in exhibition equipment hire in London, but each has its strengths:
| Company | Best For | Services |
| AV Productions | AV hire with exhibition equipment and full production. | LED walls, projectors, lighting, and full trade show event or exhibition support. |
| EMS Exhibitions | Full-package exhibition hire. | Stands, booths, shell schemes, power, AV, graphics, flooring, etc. |
| Quadrant2Design | Modular stand design. | Reusable stands, branding, portable structures. |
If your event needs strong AV support, LED screens, lighting, and seamless delivery from start to finish, AV Productions is your best choice.
If you need everything from booth hire to branded graphics and AV setup, EMS Exhibitions offers a full, eco-friendly service.
And if you’re after modern, modular exhibition stands that save money long-term, Quadrant2Design is a solid pick.
Choose the right team for a winning exhibition
Exhibitions are busy, loud, and full of action. You need the right equipment, a good setup, and a team with your back to stand out.
London has many providers, but when it comes to exhibition equipment hire, these three companies are the most reputable. Each one offers exhibition solutions in London that help your brand shine, whether you need a full production setup, a simple booth, or anything in between. With over 30,000 AV items, LED video walls, full exhibition support, and a Central London team ready to move fast, AV Productions has everything you need. AV Productions can handle the heavy lifting.
